Your clinic's WhatsApp, answered, booked and reminded. 24/7.
Aarika handles patient enquiries, slot bookings, rescheduling, and automatic reminders directly on WhatsApp—so your front desk stays focused.
Why Clinics Lose Enquiries & Waste Staff Hours
Traditional clinic front desks struggle to handle constant phone calls while managing in-person patients.
Missed After-Hours Enquiries
Patients message late at night or on weekends when your clinic is closed. Without instant replies, they book elsewhere.
No-Shows Leaving Empty Chairs
Forgotten appointments waste valuable doctor slots. Without automated reminders, 15-20% of bookings turn into costly no-shows.
Front Desk Buried in Calls
Your staff spends hours every day answering repetitive questions about doctor availability, fees, and rescheduling.
How Aarika Works
Four straightforward steps to turn WhatsApp into your clinic's 24/7 reception.
Patient messages your WhatsApp number
Patients message your official clinic WhatsApp anytime—day or night.
Aarika offers real open slots
Aarika understands the request and checks real-time doctor availability from your calendar.
Instant booking & confirmation
It books, reschedules or cancels in seconds and sends instant confirmation to the patient.
Automated reminders & staff handoff
Pre-appointment reminders go out automatically. Complex enquiries are handed off to your team.
Features Built Specifically for Clinics
Everything required to run a seamless, automated WhatsApp reception without changing your existing workflow.
24/7 WhatsApp Booking
Capture every patient enquiry instantly, even outside clinic operating hours.
Reschedule & Cancel in a Tap
Patients manage their own appointment changes easily without calling your desk.
Automatic Reminders & Follow-ups
Automated WhatsApp notifications significantly cut down patient no-shows.
Live Calendar Sync
Direct integration with Google Calendar ensures zero double-booking errors.
Human Handoff to Your Staff
Escalates custom or sensitive requests to your team seamlessly at any point.
Multi-Language Ready
English active today; Hindi and regional language support coming next.
Configured, Never Generic
Tailored specifically to your doctors, service list, and working hours.
Simple Bookings Dashboard
Clear, simple visibility into all upcoming appointments and patient activity.
Benefits for Your Practice
Deliver faster patient responses while protecting doctor schedules from costly no-shows.
Potential Revenue Loss Recovery
Calculated for a typical clinic seeing 15 appointments/day with a 15% average no-show rate and $150 average visit fee.
Note: This calculation is an illustrative financial model demonstrating potential recovery. Actual results depend on your clinic's volume, pricing, and reminder timing. We currently have no active commercial deployments.
Who Aarika Is Built For
One core engine, configured specifically for your specialty. Select your industry below to preview the conversation flow.
Dental Clinics
Automate dental checkup bookings, cleaning slots, procedure scheduling, and 24-hour pre-visit reminders.
Try Dental DemoDermatology & Cosmetic
Manage consultation slots, follow-ups, and skin treatment appointments smoothly.
Configure FlowPhysiotherapy & Rehab
Schedule multi-session therapy packages, recurring visits, and session reminders.
Configure FlowDiagnostics & Labs
Organize blood test home-collection slots and report collection status enquiries.
Configure FlowCoaching & Education
Schedule demo classes, parent counseling slots, and batch enquiry responses.
Configure FlowSetup in Days, Not Months
No complex technical integration. We handle the configuration for your clinic.
Connect your WhatsApp number
We link your official WhatsApp Business number securely to the engine.
Tell us your services & hours
Provide your doctor schedules, consultation fees, and working hours.
We configure and test
Our team sets up custom booking flows and tests all conversation paths.
Go live with a 14-day pilot
Start receiving automated bookings with full staff support during your trial.
14-Day Pilot Available
Experience automated WhatsApp bookings for 14 days with zero commitment.
Trust & Patient Safety
Designed with explicit boundaries to protect your clinic's reputation and patient relationships.
Patient Data Consent & Opt-Out
All patient messaging requires explicit consent with simple opt-out capabilities.
Seamless Human Handoff
Your staff can take over any WhatsApp conversation at any time with a single click.
Zero Medical Advice Guarantee
Aarika strictly handles appointment logistics and clinic info. It never offers medical advice.
Frequently Asked Questions
Everything you need to know about setting up Aarika for your clinic.
Transform Your Clinic's WhatsApp Reception Today
Book a live walkthrough or start a risk-free 14-day pilot tailored specifically for your practice.
Want to test it right now on WhatsApp?
Test Live WhatsApp Demo